Why automations are an access problem
Every automation holds standing credentials: OAuth tokens, API keys, or service accounts that work around the clock and are almost never reviewed. When a workflow runs under a personal account, one departure can silently break operations or leave live access to business data with someone who no longer works for you. VXSec has fixed exactly this failure in production OAuth integrations, which is why automation ownership is treated as a security problem, not just a reliability one.
What the review covers
- Workflow inventory across Zapier, Make, n8n, native integrations, and custom scripts.
- Ownership: which human and which account each workflow runs under, and who maintains it.
- Scope: what systems and data each workflow, token, and connected app can actually reach.
- Secrets: where API keys and tokens are stored, who can see them, and when they last rotated.
- AI agents: what assistants and agents are connected to, what they can read and write, and who approved it.
- Approval gates: whether workflow changes are reviewed by anyone before going live.
- Offboarding risk: which automations break, and which keep running with a leaver's access, when someone departs.
- Failure behavior: which workflows fail silently and how you would find out.
The deliverable: a Secure Automation Ownership Map
One document listing every automation with its owner, run-as account, reachable systems, credential location, approval status, and offboarding action. It doubles as operational documentation: the next time someone asks "what happens if we turn this off," the answer is written down.
Dead workflows to remove, over-scoped tokens to narrow, keys to rotate.
Personal-account workflows to move onto named service accounts with owners.
An inventory and approval baseline for agents and assistants touching business data.
Approved fixes executed in a Cleanup Sprint with change control.
Do you know what your automations can reach?
If the honest answer is "not exactly," the review will tell you, in writing, with a fix list. Scope and fee are fixed at the 15-minute call.
Book a 15-minute scope check